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Whaley Bridge Town Council - Vacancy for Town Clerk/ RFO

Outline of job: Are you a good manager and an excellent communicator? Whaley Bridge Town Council, in north-west Derbyshire, is looking for a Town Clerk – the head of the Council's paid staff.

The Town Clerk manages all the activities of the Town Council, in accordance with legislative requirements and the policies set by Councillors. He/she is the head of the Council's paid staff, and is accountable for the effective management of all the Council's resources.

The Town Clerk is also the Council's Responsible Financial Officer, ensuring careful stewardship of the Council's finances and maintenance of its financial records.

Requirements:

1. To carry out the legal responsibilities of being the Council's Proper Officer.

2. To prepare agendas and meeting papers for the Council and its committees, and to attend their meetings, so as to advise councillors thereat and prepare minutes.

3. To produce reports and data required for effective decision-making.

4. To drive forward proactively the implementation of decisions made by Councillors, ensuring relevant stakeholders are kept advised, and utilising specialist advice as necessary. To monitor, post-implementation, whether those decisions are achieving the desired result.

5. To develop the Council's annual budget for Councillor discussion and approval.

6. To maintain the Council's financial records (regularly reviewing achievement against budget), and to ensure (i) value for money in purchasing and (ii) efficient invoicing and credit-control for services provided by the Council.

7. To create effective grant applications, as required.

8. To ensure suitable and timely responses to incoming correspondence and messages, creating a positive external impression of the Council and its activities.

9. To proactively explore opportunities for modernising and improving the Council's activities and administration. To keep abreast of emerging best practice in the Local Council sector.

10. To ensure effective supervision, administration and maintenance of Council-owned street-furniture, premises, allotments and other land.

11. To ensure that suitable and sufficient risk-assessment of the Council's activities is carried out (and regularly reviewed) and that identified mitigations are implemented.

12. To lead, direct and develop all other members of staff as their line manager, and to ensure the creation and consistent application of suitable HR policies.

13. To act as the external representative of the Council when required.

14. To ensure the effectiveness of the Council's website. To prepare press releases about the activities or decisions of the Council.

15. To act as Secretary and Financial Officer to Whaley Bridge Mechanics' Institute (a registered charity), ensuring effective management and administration of its premises.

Experience & qualifications

16. To study to achieve the status of Qualified Local Council Clerk as soon as reasonably practicable.

17. Must be well experienced in use of MS Office software (Word, Excel, etc) and familiar with moving towards a paperless office.

18. Some experience of local government might be advantageous, but is not essential.

Working Arrangement: The post is part-time, with contracted weekly hours of approximately 25; exact arrangements can be tailored to an extent to suit the successful applicant. The Council's office is in the Mechanics Institute, Market St, Whaley Bridge. Its meetings are generally in the evening of the 2nd Thursday of the month.

Salary: A competitive salary will be offered.

Application to include:

Closing date: noon on Tuesday 8 May

Send application to: towncouncil@whaleybridge.com, for the attention of the Chair

BLACKWELL PARISH COUNCIL
CLERK/RFO VACANCY

Outline: - Applications are invited for the position of Clerk & Responsible Financial Officer to Blackwell Parish Council. The Parish consists of the Villages of Blackwell, Newton, Hilcote, Westhouses and Old Blackwell. The post is to provide professional support in all aspects of the Council's work. The Council normally meets on the 1st Monday of each month except August. Blackwell is a very active Parish Council, with three community centres, 5 play areas, 4 recreation grounds and a Parish Ranger.

Duties Include: -

Day to day management of the Parish Council's services and facilities.

Attendance at monthly Council meetings, including the preparation and distribution of Agendas and Minutes.

Carrying out actions and resolutions made by the Council.

Management of the staff, payroll and finances including keeping accurate financial records, supplier payments, preparation of monthly accounts and bank reconciliation.

Setting the council budget, liaising with auditors in order to complete year end accounts and financial returns.

Maintaining the Council's website and producing the Parish Newsletter.

Requirements: The successful candidate will have: -

Excellent communication and multi-tasking skills.

Good IT Skills

An understanding of local government law and accounting practices.

Sector relevant qualification CiLCA (or a willingness to achieve this in the near future).

Working arrangements: -

The clerk will work on their own from the Blackwell Community Centre, Woburn Close, Blackwell. A full drivers licence and own car will be desirable with expenses being paid for mileage undertaken of council business.

The Council will require the successful candidate to work 30 hours per week. The clerk will be required to attend the monthly council meeting on the first working Monday of the calendar month, plus ad hoc meetings as required.

Renumeration: will be based on experience, but within the LC2 SCP 35 – 38, £30,785 to £33,437 pro rata.

Application: Apply by letter with a CV detailing relevant experience to Cllr Ian Newham, Glenvine, Pendean Close, Blackwell, Derbyshire, DE55 5HB

Closing date: Friday 20th April 2018. Interviews will be held during week commencing 30th April 2018

BARLOW PARISH COUNCIL: APPOINTMENT of CLERK/RESPONSIBLE FINANCIAL OFFICER

Outline: Barlow is a village and civil parish in the North East Derbyshire District of Derbyshire. According to the 2001 census the parish had a population of 884, increasing to 920 at the 2011 Census. The village is about 3 miles (4.8 km) north-west of Chesterfield. The Parish Council will receive a precept of £25000 in 2017/18 and the electoral role is approximately 750.

The Clerk to the Council is the Proper Officer and employee of the Council and as such is under a statutory duty to carry out all the functions of a local authority's Proper Officer, and in particular to serve or issue all the notices required by law of the Proper Officer of the Council.

The Clerk is required to attend the monthly meeting of the Council and other meetings as necessary including a quarterly Village Hall Management Committee.

The Council manages a village hall and recreation ground plus the Barlow 'Coronation tree'. The Council has 8 members and meets on the first Monday of each month if the first Monday is a Bank Holiday, the meeting takes place on the following Monday with the exception of August when there is no meeting.

Main duties:

To ensure that legal, statutory and other provisions, governing or affecting the running of the Council are observed Keeping accurate financial records, banking, invoices, payment of accounts and HMRC payments/wages etc.
Setting the council's budget; liaising with auditors; preparing end of year accounts
To facilitate and attend all Council Meetings including preparation of Agenda, Minutes and publication of Notices
To implement Council decisions and obligations
To manage Council Staff and all activities relating to employees
The premise management of the Village Hall i.e. taking bookings, ensuring that users are aware of their obligations under the booking arrangements
To monitor Council Policies and prepare Policies for review and adoption
To ensure the Council's obligations to insure are properly met
To receive correspondence and documents on behalf of the Council and to deal with such items and/or bring to the attention of the Council
To advise on the practicability and likely effects of specific courses of action considered by the Council
To act as representative of the Council as required
To be responsible as an officer and employee under the Health & Safety at Work Act for his/her safety at work and to take reasonable care for his/her health and safety at work and that of other persons who may be affected by his/her acts or omissions at work

Requirements: You will need to be computer literate, and competent in administration and basic book keeping. You must also demonstrate good time management, organisational and communication skills. The Council are ideally seeking to employ an experienced Clerk but support and training will be provided to the successful applicant to help them carry out the post.

Start date: As soon as possible following successful recruitment

Working arrangement: The post is part-time (minimum 8 hours per week) and the hours are flexible and may include evening and weekend hours. The Clerk will work from home, a laptop and printer will be provided if required and expenses will be paid for telephone usage on council business. The Clerk is currently the sole employee.

Salary: LC1 19 - 25 (£18.746 - £22 658) pro rata depending on experience and qualifications – (£9.743 - £11.776 per hour).

Application: A full Job Description can be obtained by emailing Jo Hunter (Chair) at johunter05@gmail.com, to discuss the post please ring her on 07970670726. Applications should be made by email and must include Curriculum Vitae, a covering letter and the names and contact details of 2 referees.

Closing date: 4th May 2018

Eastwood Town Council: Deputy Town Clerk

Outline: The successful applicant will;

  • Deal with daily correspondence as required
  • Administer the Annual Garden Service
  • Deal with Allotment payments/queries etc. and maintain accurate records
  • Maintain and administer the Mayor's Diary
  • Maintain the Council's Website
  • Attend Council Meetings, including the preparation and distribution of Agendas and Minutes in line with statutory requirements when required
  • Other duties as directed by the Town Clerk/Responsible Finance Officer
  • Provide cover for the Town Clerk as and when required

Requirements:

  • Excellent communication skills (written and verbal)
  • Good IT skills (including Word and Excel)
  • Knowledge and experience of local government law, procedures and accounting practices would be an advantage
  • Ability to work on own initiative

Working arrangement: 16 hours per week, to cover office opening hours, and Council Meetings, usually held once a month in the evening starting at 7.00 pm, as and when required.

Salary: (pro rata), LC1 Scale 18-22 subject to experience.

Application: please send a current CV, plus a letter of application giving full details of relevant experience, suitability for job and reasons for applying etc. to: Cllr Hamilton, Chair of Personal Committee, Eastwood Town Council, 120 Nottingham Road, Eastwood, NG16 3NP. Please also include the details of 2 referees (1 to be current employer).

Closing date: 5.00 pm, Monday 30th April 2018. Interview dates to be confirmed.

Eastwood Town Council: Town Clerk/Responsible Financial Officer (RFO)

Outline: The successful applicant will be responsible for;

  • Day to day management of the Town Council's services and facilities, including allotments
  • Attendance at Council Meetings, including the preparation and distribution of Agendas and Minutes in line with statutory requirements
  • Carrying out instructions of the Council
  • Management of staff
  • Maintaining accurate financial records, preparation of monthly accounts, bank reconciliations, managing budgets and completing year end accounts.
  • Maintaining the Council's website

Requirements: Core competencies include;

  • Excellent communication skills (written and verbal)
  • Good IT skills (including Word and Excel)
  • Knowledge and experience of local government law, procedures and accounting practices
  • Ability to work on own initiative

Applicants should either hold the CiLCA qualification or be prepared to undertake this.

Working arrangement: Hours of work are 24 hours per week, to cover office opening hours, and Council Meetings, usually held once a month in the evening starting at 7.00 pm., plus all other Meetings as required.

Salary:(pro rata), LC2 Scale 35-38 subject to experience

Application: To apply, please send a current CV, plus a letter of application giving full details of relevant experience, suitability for job and reasons for applying etc. to: Cllr Hamilton, Chair of Personal Committee, Eastwood Town Council, 120 Nottingham Road, Eastwood, NG16 3NP. Please also include the details of 2 referees (1 to be current employer).

Closing date: Applications to be received by 5.00 pm, Monday 30th April 2018.

Interviews will take place on Wednesday 9th May 2018.