Frequently Asked Questions
Why are we having two annual meetings in May?
For a new clerk or councillor this is one of the most confusing aspects of Parish Councils.
The Parish Council holds two annual meetings which are completely different. Between the 1st March and the 1st June the Parish Annual Meeting has to be held. The Annual Meeting of the Parish is an electors meeting. The Chairman of the Parish or Town Council convenes the meeting, seven days notice is required. The electors set the agenda for this meeting.
The other meeting is the Annual meeting of the Parish Council. This has to be held in May each year and the first item of business is to elect a chairman for the council for the coming year.
Section 137 refers to the 1972 Local Government Act. It is a statutory power available to all Parish Councils. If no other power exists then section 137 may be used on anything of benefit to the parish or its community. Section 137 should not be used if another power already exists. It cannot be used to get round restrictions in other powers.
The amount available is limited to a set sum per elector per year. For 2014/15 this sum is £7.20 per elector.
Spending under section 137 must be minuted as such and also recorded in the accounts in a separate column to ensure the level of expenditure has not been breached.