Job Vacancies

Hope with Aston Parish Council, Clerk/RFO

Overview: A vacancy has arisen for a Parish Clerk/ Responsible Financial Officer for Hope with Aston Parish Council. The successful applicant will work from home and be required to attend evening Council meetings. There are usually 11 meetings per year, normally held in Hope on the 1st Monday of the month.

The applicant should have previous administrative experience and must have good IT skills. The applicant should also demonstrate good organisational and communication skills. It is desirable, but not essential, that the applicant have an understanding of local government practices and procedures as training through DALC can be arranged. The successful candidate will be required to attend DALC Clerk Induction Training if they have not already done so. The candidate should be willing to work towards the Certificate in Local Council Administration if they do not already hold this.

In addition to providing relevant support to the nine Councillors, the Clerk/RFO will also be responsible for all statutory financial reporting requirements.

Requirements: Duties include:

  • The preparation and distribution of agendas and taking accurate minutes of Parish Council Meetings, posting notices and issuing summons.
  • Taking action on decisions made at meetings and undertaking all administrative work including for Parish Council projects and events.
  • Acting as first point of contact, receiving and dealing with correspondence, requests for information and consultations.
  • Keeping accurate financial records, banking, invoices, receipts and payments, managing the HMRC PAYE scheme.
  • Drafting the Council's budget, preparing and managing accounts and liaising with auditors.
  • Providing legal and financial advice and information to support the council's decisions.
  • Updating and maintaining the Parish Council's website.
  • Liaising with High Peak Borough Council, Derbyshire County Council and other official bodies and individuals as necessary.

Salary: will be within the NALC New Scale 7 – 12 (previous Scale LC1 18-22), £10.16-£11.22 per hour dependent upon experience, and the hours will be 5 hours per week.

For a full job description or further information please email:

clerk@hopewithastonparishcouncil.co.uk

To apply, please email your CV, including the details of two referees, by 30th June 2019 . Interviews will be held during July and the successful candidate will be required to start as soon as possible after this.

Darley Dale Town Council
Appointment of Clerk/Responsible Financial Officer

Overview: Darley Dale has a town council which covers an area in the Derbyshire Dales District Council of Derbyshire. The parish council received a precept of £135,500 in 2018/19 rising to £139,000 for 2019/20.

The electoral roll is approximately 4673.

The clerk to the council is the Proper Officer and employee of the council and as such is under a statutory duty to carry out all the functions of a local authority's Proper Officer, and in particular to serve or issue all the notices required by law of the Proper Officer of the council.

The clerk will be supported by an assistant and there are plans to appoint a groundskeeper on a flexible contract.

The council has twelve members and meets on the third Thursday of each month with the exception of August when there is no meeting.

Requirements: You will need to be computer literate, and competent in administration and basic book keeping. You must also demonstrate good time management, organisational and communication skills.

The council are ideally seeking to employ an experienced clerk but support and training will be provided to the successful applicant to help them carry out the post.

Main Duties: To ensure that legal, statutory and other provisions, governing or effecting the running of the council are observed keeping accurate financial records, banking, invoices, payment of accounts and HMRC payments / Wages etc.

Setting the council budget, liaising with the auditors, preparing the end of year accounts.

Facilitate and attend all council meetings including the preparation of the agenda, minutes and publication of notices.

To implement council decisions and obligations.

To manage council staff and all activities relating to employees.

To monitor Council policies and prepare policies for review and adoption.

To ensure the councils obligations to insure are properly met.

To receive correspondence and documents on behalf of the council and to deal with such items and/or bring them to the attention of the council.

To advise of the practicability and likely effects of specific courses of action considered by the council.

To act as representative of the council as required.

To be responsible as an officer and employee under the Health and Safety at Work Act for his/her safety at work and to take reasonable care for his/her health and safety at work and that of other persons who maybe affected by his/her act or omissions at work.

To monitor and maintain GDPR data compliance.

To maintain and manage the Town Council Website.

To produce a quarterly report for inclusion in the Community Voice Magazine.

Working arrangements:

The post is part time (15 hours per week) and may include evening and weekend hours. The clerk would be required to work the given hours over a minimum of 2 days. The clerk will work from the office at the Whitworth Centre in Darley Dale.

The clerk is required to attend the monthly meetings of the council and other meetings as necessary including a quarterly village hall user group.

Salary: In the range SCP new scale 19-24 (£24,799 - £27,905) (£12.89/hour - £14.50/hour) pro rata.

A full job description can be obtained by emailing Steve Chrystal (Vice Chair) at: stephenchrystal@aol.com

Application: should be made by email to Mary Myers (chair) at: myers.mary1990@gmail.com and must include Curriculum Vitae, a covering letter and names and contact details of two referees.

The closing date for applications is 24th June 2019, with interviews on the 2nd and 4th July. The successful applicant will hopefully start in post 31st July 2019.

Hilton Parish Council - Appointment of Clerk

Overview: Hilton is a village in the South Derbyshire District of Derbyshire According to the 2011 census the parish had a population of 7,714 with the latest estimate being 8,333. The village is located 6 miles from Burton on Trent and 8 miles from Derby.

The parish council received a precept of £170,000 in 2018/19 rising to £172,900 for 2019/20, as it fell in an election year.

The electoral roll is approximately 5804.

The clerk to the council is the Proper Officer and employee of the council and as such is under a statutory duty to carry out all the functions of a local authority's Proper Officer, and in particular to serve or issue all the notices required by law of the Proper Officer of the council.

The clerk is employed through Hilton Parish Council and is responsible for three other members of staff, one groundsman and two lengthsmen and the running of the parish council office. They will work alongside a Responsible Financial Officer for an initial period of 3/6 months before incorporating this role in their duties depending upon experience.

The council manages several football pitches, an astro turf pitch as well as a children's playground. The council consists of nine newly elected parish councillors. Hilton Parish Council meets on the last Wednesday of each month throughout the year.

Requirements: You will need to be computer literate, and competent in administration and basic book keeping. You must also demonstrate good time management, organisational and communication skills. Supervisory experience would be an advantage as well as evidence of voluntary work and a strong commitment to local community.

The council are ideally seeking to employ a forward looking and experienced administrator. Support and training in legislation relating to the appropriate working of a parish council will be provided to the successful applicant should this be required.

Main Duties:

  • To ensure that legal, statutory and other provisions, governing or affecting the running of the council are observed. To keep accurate financial records of invoices, payment of accounts and including banking. Other financial aspects such as HMRC payments, setting the council budget, liaising with the auditors, preparing the end of year accounts / Wages etc will be managed initially by the RFO.
  • To facilitate and attend all council meetings including the preparation of the agenda, minutes and publication of notices.
  • To implement council decisions and obligations.
  • To manage council staff and all activities relating to employees.
  • To manage the sports facilities i.e taking bookings, ensuring that users are aware of their obligations under the booking arrangements.
  • To monitor Council policies and prepare policies for review and adoption.
  • To ensure the councils obligations to insure are properly met.
  • To receive correspondence and documents on behalf of the council and to deal with such items and/or bring them to the attention of the council.
  • To advise of the practicability and likely effects of specific courses of action considered by the council.
  • To act under the direction of the council as their representative as required.
  • To be responsible as an officer and employee under the Health and Safety at Work Act for his/her safety at work and to take reasonable care for his/her health and safety at work and that of other persons who may be affected by his/her act or omissions at work.
  • To monitor and maintain GDPR data compliance.
  • To maintain and manage the Parish Council Website, Facebook page and public notice boards.
  • To produce a monthly report for inclusion in the Local Directory.

Working arrangements: The post is part time (15 hours per week) and the hours are flexible and will include evening hours. This will be reviewed as the role develops. There will be a 3/6 month probationary period depending upon experience.

The clerk is required to attend the monthly meetings of the council and other meetings as necessary. The clerk's usual place of work will be the parish council offices in Hilton.

Salary: LC2 Scale 24-28 pro-rata depending on experience and qualifications. (£14.50 - £16.31 per hour).

To discuss the post further please call the Chairman, Charles Cuddington on 01283 732671.

Application: should be made by email to clerk@hiltonparishcouncil.org.uk and must include a Curriculum Vitae and a covering letter showing how previous experience and skills meet the needs of the role. Names and contact details of two referees must be included.

The closing date for applications is 24th June 2019. The successful applicant will hopefully start in post on 22nd July 2019.