Barlow Parish Council
Appointment of Clerk/Responsible Financial Officer
Overview: Barlow is a village and civil parish in North East Derbyshire District of Derbyshire. According to the 2001 census the parish had a population of 884 increasing to 920 at the 2011 census. The village is about 3 miles (4.8km) north west of Chesterfield.
The parish council received a precept of £25,000.00 in 2018/19 rising to £29,500.00 for 2019/20 as it fell in an election year.
The electoral roll is approximately 750.
The clerk to the council is the Proper Officer and employee of the council and as such is under a statutory duty to carry out all the functions of a local authority's Proper Officer, and in particular to serve or issue all the notices required by law of the Proper Officer of the council.
The clerk is currently the sole employee.
The council manages a village hall and recreation ground plus the Barlow "Coronation Tree" and the village green. The council has eight members and meets on the first Monday of each month. If the first Monday is a bank holiday, the meeting takes place on the following Monday with the exception of August when there is no meeting.
Requirements: You will need to be computer literate, and competent in administration and basic book keeping. You must also demonstrate good time management, organisational and communication skills.
The council are ideally seeking to employ an experienced clerk but support and training will be provided to the successful applicant to help them carry out the post.
Main Duties: To ensure that legal, statutory and other provisions, governing or effecting the running of the council are observed keeping accurate financial records, banking, invoices, payment of accounts and HMRC payments / Wages etc.
Setting the council budget, liaising with the auditors, preparing the end of year accounts.
Facilitate and attend all council meetings including the preparation of the agenda, minutes and publication of notices.
To implement council decisions and obligations.
To manage council staff and all activities relating to employees.
The premise management of the village hall i.e taking bookings, ensuring that users are aware of their obligations under the booking arrangements.
To monitor Council policies and prepare policies for review and adoption.
To ensure the councils obligations to insure are properly met.
To receive correspondence and documents on behalf of the council and to deal with such items and/or bring them to the attention of the council.
To advise of the practicability and likely effects of specific courses of action considered by the council.
To act as representative of the council as required.
To be responsible as an officer and employee under the Health and Safety at Work Act for his/her safety at work and to take reasonable care for his/her health and safety at work and that of other persons who maybe affected by his/her act or omissions at work.
To monitor and maintain GDPR data compliance.
To maintain and manage the Parish Council Website.
To produce a monthly report for inclusion in the Parish Magazine.
The post is part time (minimum 10 hours per week) and the hours are flexible and may include evening and weekend hours.
The clerk is required to attend the monthly meetings of the council and other meetings as necessary including a quarterly village hall user group.
Salary: LC1 Scale 8 - 17 (Old scale 19-25) (19,945.00 – 23,836.00) pro-rata depending on experience and qualifications. (£10.37 - £12.39 per hour).
The clerk will work from home, a laptop and printer will be provided and expenses will be paid for telephone usage on council business.
A full job description can be obtained by emailing John Rushby (Chair) at email@example.com and to discuss the post please call on 0782 198 5218.
Application: should be made by email and must include Curriculum Vitae, a covering letter and names and contact details of two referees.
The closing date for applications is 3rd June 2019. The successful applicant will hopefully start in post on 1st July 2019.
Hope with Aston Parish Council, Clerk/RFO
Overview: A vacancy has arisen for a Parish Clerk/ Responsible Financial Officer for Hope with Aston Parish Council. The successful applicant will work from home and be required to attend evening Council meetings. There are usually 11 meetings per year, normally held in Hope on the 1st Monday of the month.
The applicant should have previous administrative experience and must have good IT skills. The applicant should also demonstrate good organisational and communication skills. It is desirable, but not essential, that the applicant have an understanding of local government practices and procedures as training through DALC can be arranged. The successful candidate will be required to attend DALC Clerk Induction Training if they have not already done so. The candidate should be willing to work towards the Certificate in Local Council Administration if they do not already hold this.
In addition to providing relevant support to the nine Councillors, the Clerk/RFO will also be responsible for all statutory financial reporting requirements.
Requirements: Duties include:
- The preparation and distribution of agendas and taking accurate minutes of Parish Council Meetings, posting notices and issuing summons.
- Taking action on decisions made at meetings and undertaking all administrative work including for Parish Council projects and events.
- Acting as first point of contact, receiving and dealing with correspondence, requests for information and consultations.
- Keeping accurate financial records, banking, invoices, receipts and payments, managing the HMRC PAYE scheme.
- Drafting the Council's budget, preparing and managing accounts and liaising with auditors.
- Providing legal and financial advice and information to support the council's decisions.
- Updating and maintaining the Parish Council's website.
- Liaising with High Peak Borough Council, Derbyshire County Council and other official bodies and individuals as necessary.
Salary: will be within the NALC New Scale 7 – 12 (previous Scale LC1 18-22), £10.16-£11.22 per hour dependent upon experience, and the hours will be 5 hours per week.
For a full job description or further information please email:
To apply, please email your CV, including the details of two referees, by 30th June 2019 . Interviews will be held during July and the successful candidate will be required to start as soon as possible after this.